You need to start the application procedure and you also need submit your application before the deadline. You do not need to wait until you graduate. Instead of the legalised diploma and final transcripts/diploma supplement, you are required to submit upon application: (1) an official declaration from your school/university confirming the expected graduation date and the exact name of the diploma that will be awarded, (2) your most recent transcript. If your application was successful, you are accepted at Ghent University and you will receive a letter of admission. This letter will mention that you will be required to submit a legalised copy of your diploma upon enrolment. You cannot enrol if you have not yet obtained the diploma on the basis of which you have been granted admission.
When you wish to apply for a deferred admission letter, you can start doing so from 1 October onwards. You can do this by re-applying through this link: https://oasis.ugent.be/oasis-web/registratie?1&target=inschrijven and use the e-mail address and log-in to the Oasis application system you used last year. In case you never registered for Oasis (but for prospect), you need to register as a new student. Note that there is no need to send legalized documents again.
You will not be able to get an admission letter for the academic year you are applying for, but from 1 October 20xx, you will be able to continue the application for an official admission letter again. However, note that the admission letter will be for the academic year afterwards.
Do not wait until the deadline to submit your application – do this as soon as possible.
It is possible that you have received a letter of admission, but that due to circumstances, you need to defer your admission (to the next academic year). You will need to make a new enrolment application for the same programme but for the new academic year. You will not need to resend your legalised documents (if these were correctly submitted already).
The request will be reviewed and when successful, you will receive a letter of admission for the new academic year
An application form without 2 recommendation letters is incomplete. You can choose to upload the recommendation letters to your online application. However, your two referees still need to send the letters by e-mail to firstname.lastname@example.org mentioning clearly your full name.
You will have to start the complete procedure again.
You can reset your password on this website: https://password.ugent.be/reset This will only work with the e-mail you registered in the application website.
1 September 20xx. The NemaPrep training starts early September and students are required to follow this preparatory programme.
No, you will not be allowed to join the programme if you arrive in Belgium after 1 September. The programme is academically rigorous and the schedule is very full. In September, you are supported in arranging your administration for your time in Belgium and you start with academic preparations. There is no time to do this later. Start the visa application process as early as possible, so that your visa is issued no later than August. For some countries it can take 5 months for visa to be issued. If you only plan to arrive later because your visa was not issued in time, please re-apply for the next year. Late submission of the visa application is not a reason for late arrival. As travelling to Belgium can be expensive, please book your ticket (months) in advance. Make sure it is possible to cancel it, should your visa not be issued on time. The cost of travel is not a reason for late arrival.